Issuer Data Verification (IDR)
Issuer Data Verification (IDR)
Verify the data used by Glass Lewis before we publish our analysis and recommendations for your annual shareholder meeting.
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Issuer Data Verification (IDR)
Glass Lewis is dedicated to high quality, accurate corporate governance research based on publicly available information. The Issuer Data Report (IDR) program is a key component of our engagement initiatives, ahead of annual general meetings (AGMs). This pre-publication service provides companies with an opportunity to validate information before we deliver our Proxy Paper research and recommendations to our global network of institutional investor clients.
Some of the data points displayed in the IDR include:
- Board composition and external directorships
- Auditor and associated fees
- Executive compensation, including a breakdown of pay, incentives, and equity plans
- ESG practices and oversight relevant to the Glass Lewis ESG Profile.
In regions where the IDR is available, the service is free of charge and only requires a quick one-time registration to enroll. Registered companies are given two business days to review relevant data.
Companies are eligible to participate where:
- Primary listing is in the U.S., Canada, Europe, Israel, Japan, India, Singapore, Malaysia, South Africa, or Hong Kong (Hang Seng Index only)
- Registration is requested more than 30 days before the next annual general meeting, and before our Proxy Paper is published. Registrations made after this timeframe will be registered for subsequent year reviews.
FAQs
Why did Glass Lewis initiate the Issuer Data Report (IDR) service?
Glass Lewis is dedicated to developing high quality, accurate corporate governance research based on publicly available information. Our reliance on publicly available information ensures our reports reflect the most current and accurate data available to shareholders about each public company. In addition to this, we recognize that constructive engagement with issuers enhances the quality of our research. Glass Lewis’ IDR program facilitates greater transparency with the companies we write about and improves the accuracy in our reports; it is a vital component of our ongoing issuer engagement initiative.
Is there a cost to participate?
No; IDRs are free of charge for participating issuers.
Are there any additional requirements for participation?
Yes; companies must complete a one-time registration to participate and be listed in a market where the IDR is currently available. IDRs are only guaranteed for companies that have released all proxy materials at least 30 days before the shareholder meeting date (28 days in Japan). Any extension to this deadline is at the sole discretion of Glass Lewis’ research team. Companies that meet the disclosure deadline will have up to 48-hours to review data and provide suggested updates. In absence of feedback by the deadline, we will proceed with publishing our final report.
In which markets does Glass Lewis offer the IDR?
The IDR service is currently available for companies with a primary listing in the U.S., Canada, United Kingdom, Continental Europe, Israel, Japan, India, Singapore, Malaysia, South Africa, or Hong Kong (Hang Seng Index only)
Is the IDR program available for Proxinvest and IVOX research?
No. The IDR program is only available for Glass Lewis research.
What data is included in the IDR?
IDRs contain key data points central to Glass Lewis’ corporate governance and remuneration analysis, such as information about a company’s: board of directors, including board composition, governing documents, independent public auditor, compensation practices, summary compensation data and equity plans. For companies covered under Glass Lewis’ ESG profile, a subset of the data points are included in the IDR.
Data and ratings provided by Glass Lewis partners is not included in the IDR.
The IDR does not contain Glass Lewis’ analysis or voting recommendations, which are solely available by purchase.
Is the data provided by Glass Lewis’ partners provided in the IDR?
No. Data and ratings provided by Glass Lewis partners is not included in the IDR.
Data verification for third party content should be completed directly with the provider, and is available in line with their respective coverage:
Data verification for third party content should be completed directly with the provider, and is available in line with their respective coverage:
- ESG Book Ratings: Request access to ESG Book data verification.
- BitSight CyberRisk Ratings: Submit your request on BitSight's web page for corporate issuers. Select "Request Executive Report" for access to BitSight data incorporated into the Glass Lewis Proxy Paper.
- Sustainalytics ESG Profile: Send all questions to asgl@sustainalytics.com.
Will Glass Lewis provide an IDR for special or contested meetings?
No; IDRs are solely available for annual general meetings, not for special or extraordinary meetings including proxy contests, mergers or meetings with particularly contentious issues.
How should public companies make comments on an IDR?
Registered public company contacts receive their IDR in PDF format. All comments should be made electronically within the PDF using the highlight/comment function in a PDF viewer. IDRs with corrections should be saved and returned to Glass Lewis via our dedicated inbox IDR@glasslewis.com. Full instructions are included when the IDR is sent for review.
What happens if a potential error is identified?
Potential errors should be noted in the IDR, with the inclusion of citations to correct information, including page number and paragraph, from their meeting disclosures or weblinks to other publicly available information which may verify the correction. Glass Lewis only uses publicly available information in its research and policy prohibits the use of any non-public information in our Proxy Papers.
How does Glass Lewis respond in the event that a potential error is identified?
Glass Lewis analysts review comments submitted by companies and determine whether the company has identified a factual inaccuracy or relevant omission. High-level feedback is returned to the issuer, in response to their comments/corrections. Errors which are confirmed by publicly available information, are corrected in advance of publication. We encourage companies to review our publicly available Policy Guidelines which are used to develop our analysis.
Is Glass Lewis available to discuss its policies during the IDR process?
The IDR is intended to provide issuers with a comprehensive snapshot of Glass Lewis’ corporate governance analysis. Our research team is prohibited from holding meetings during the solicitation period or during the busy proxy season; however, Engagement meetings with Glass Lewis may be scheduled outside of these periods. For more information, please see our Issuer Relations Policy.
How can I access the final Proxy Paper with Glass Lewis’ recommendations?
The final Proxy Paper is available for purchase, as part of a Governance Hub subscription, at any time before or after publication to Glass Lewis clients.
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